Privacy Policy & Data Protection
Privacy Policy
Last Updated: October 20th, 2025
1. Data Controller
Activated Records – Kevin Schrötter & Nils Puschmann GbR
Starenweg 1, 89537 Giengen an der Brenz, Germany
info@activated-records.com | +49 162 69 38 699
2. Collection & Use of Personal Data
We process personal data exclusively in compliance with the GDPR.
a) Contact, Booking & Demo Submissions
Collected data may include:
Full Name, Artist Name (if applicable), Address & Postal Code, Phone Number, Email Address, Event Details (Location, Services, Date/Time), and submitted audio / video files.
Purpose
Handling booking inquiries, artist management, and demo evaluation.
Data will not be shared externally without explicit consent.
Legal Basis
Art. 6 (1)(b) GDPR (contract performance / pre-contractual measures) and Art. 6 (1)(f) GDPR (legitimate interest – internal evaluation).
Consent for Processing and Promotional Use
When submitting a demo, you must actively confirm that you have read and agree to our Terms & Conditions and Privacy Policy.
By checking the first box, you consent to Activated Records storing and processing your data solely for
the purpose of reviewing your submission and contacting you about it.
By optionally checking the second box, you agree to receive label-related updates, promotional information, or newsletters by e-mail.
Your data remains strictly confidential and is not accessible to third parties.
You may withdraw either consent at any time by writing to info@activated-records.com.
Upon withdrawal, all personal data and submitted files are deleted unless retention is required by law.
Retention for demo submissions: maximum 24 months unless legal or contractual obligations require longer storage.
b) Newsletter Registration
Collected data: E-mail address
Purpose: regular updates on Activated Records news, events, and releases.
Legal Basis: Art. 6 (1)(a) GDPR (consent).
Retention: until consent is withdrawn; data will be erased within 30 days after unsubscribe.
3. Hosting & Server Logs
Our website is hosted by Hostinger. Logged data includes IP address, access date and time,
browser / OS information, referrer URL, and pages viewed.
Purpose: security & stability.
Retention: 30 days.
Legal Basis: Art. 6 (1)(f) GDPR (website security and functionality).
4. Cookies & Tracking
We use cookies. Upon your first visit you can customize your settings via our
Complianz cookie banner.
Cookies used:
– Essential cookies (necessary for functionality)
– Google Fonts (locally hosted, no tracking)
– Sentry (error monitoring, no personal data)
– Internal analytics (no external sharing)
Legal Basis: Art. 6 (1)(f) GDPR (technical necessity).
You may disable cookies in your browser at any time.
5. External Links
Our site links to external websites, including our official shop (activated-records.shop).
We do not process any personal data through these links.
Data processing for purchases is governed exclusively by the respective provider’s privacy policy.
6. Your Rights (GDPR)
You have the rights to Access (Art. 15), Rectification (Art. 16), Erasure (Art. 17), Restriction (Art. 18),
Objection (Art. 21), and Data Portability (Art. 20).
To exercise these rights, contact us directly at info@activated-records.com.
Complaints may be directed to:
Data Protection Authority Baden-Württemberg
Königstraße 10a, 70173 Stuttgart, Germany
poststelle@lfdi.bwl.de | +49 711 615 541 0
7. Liability & Updates
We are not responsible for the content of external websites linked here.
This Privacy Policy is governed by EU and German data-protection law and may be updated periodically.
Please check regularly for changes.
8. Contact for Data Protection
Activated Records GbR
Email: info@activated-records.com
click here for information about our Terms & Conditions